DMS Imperial™

An Electronic Document Management System (DMS) - is a logistical system that ensures the orderly creation, access management and dissemination of electronic documents, and provides control over the flow of documents in the company.

We present you our electronic document management system - DMS Imperial^TM. This is a complete electronic document management system, which manages documents at the enterprise level.
The Electronic Document Management System DMS Imperial^TM is built on our developed platform and designed for automation of clerical tasks. It covers the processes of creation, processing and storage of documents, and automates basic operations of clerical and teamwork. Thus saving time and financial resources of the enterprise.
Our electronic document management system has ample opportunities for customization based on customer specifications, which allows automation of unstructured document management by companies of all spheres of activity. Embedded development tools of our system allows modification of the system and to develop new specialized subsystems and modules.

Electronic Document Management System DMS Imperial^TM automates the following business processes of the enterprise:

1. Office correspondence

registration of incoming and outgoing mail;
organization of the coordinated work of several departments of the company;
support of registered numbers;
hierarchical document system enables documents to contain the history of correspondence;
introduction of electronic documents of different formats;
maintain a single database of enumerators, which eliminates the duplication of documents and information;
imposition of resolutions and the preparation of project resolutions.

2. Document management at the enterprise level

transfer of documents for consideration and response;
administration of registered numbers, and their redundancy, enables the registration of documents in accordance with complex formats of registered numbers and nomenclature of cases;
document depreciation;
creation and application of templates for documents of the company;
classification of internal documents on certain parameters;
autocompletion of fields;
printed forms formation with attributes of documents and insertion of facsimile signatures of employees;
obtain detailed information about all actions performed within the document.

3. Control of the executive discipline

reminder and warning system;
setting and distribution of goals to employees;
control of the current state of orders implementation;
monitoring the timeliness of performance tasks;
formation of statistics of tasks realized.

4. Accounting and control of customers' addresses

leading the roster of clients;
registration of written and oral requests;
monitoring performance of tasks for appeals before sending a response;
formation reporting and storing the history of interaction with customers;
possibility to set control of documents.

5. Managing collective knowledge

rapid introduction of new staff in the workflow;
excluision of losing important business information;
strengthening the process of creating new ideas;
accumulation and transfer of knowledge throughout the company;
fixation of the knowledge of valuable employees;
systematization of lessons learned;
support of relevant information;
rapid release of important information.

6. Contract management

adjustment of contracts includes the formulation of contract project, their agreement in all instances (accounting, legal department, financial department, etc.), approval and signing of documents with consideration the powers of the signatory and in accordance with the regulations (section of the contract, the amount of the contract, etc.);
formation of a sheet of site contracts;
leading the contract templates includes the development, coordination, approval and publication.
Index the contracts in the text of documents, certain requirements, and the formation of the sets of documents for each contract;
storage of all contracts in accordance with the access rights of employees during the contract period, and the subsequent archiving of documents.

7. Managing meetings

preparation of materials for meetings;
approval date, venue, theme, and the composition of its participants;
formation of the protocol with the decisions taken.

8. Project management

formation of projects with varying degrees of complexity;
creation of project portfolios;
establishment phases of the project;
the possibility of combining projects among themselves;
view the history of the project.

9. Contacts management

leading the history of contacts;
monitoring of contacts within the calendar;
planning future contacts;
notification of upcoming events;
control execution of contact creation and test its effectiveness.

Electronic Document Management System is very important for the normal function of the organization, because it applies to all the company’s documents. Therefore the choice of the EDMS must be very carefully considered. You should choose, as the executive, the company who understands the principles of systems’ operation and has experience in creating various electronic document management systems.
For receiving advice about DMS ImperialTM you can contact our company at (832) 305-6552.

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